Managed Print Services
Build a Better Work Experience
Let us help you design and manage a high-performing workplace. Xerox® Managed Print Services uses comprehensive security, analytics, digitization and cloud technologies and software to deliver a more seamless work experience across paper and digital platforms. Our core set of Managed Print Services (MPS), including workplace assessments, device management, and print management, are complemented with digital transformation capabilities. See how we go beyond MPS with workflow automation, content management, and digitization services.
What are Managed Print Services?
Managed Print Services (MPS) help companies understand, optimize, and manage their printing and document needs. MPS considers efficiency and workflow for both paper and digital documents with the goal of simplifying processes, saving time, and reducing costs and waste.
Security
Comprehensive device and document security built into Xerox® Managed Print Services and ConnectKey® Technology.
Cloud
Scalable, low-touch IT infrastructure and advanced capabilities and solutions for both offices and the distributed workforce.
Analytics
Device and user analytics for a more connected and intelligent workplace.
Digitization
Optimize and automate processes for seamless collaboration and increased productivity.
Sustainability
Increase the sustainability and profitability of your business.
That to-do list? Already done.
From automated invoicing to digitization, and everything in between.
Xerox® Managed Print Services
What do you need help with?
Workplace Efficiency
Workplace Efficiency
Workplace Efficiency
Analytics and Optimization
How do you make your print infrastructure more efficient, affordable and sustainable?
What Your Challenges Are
Equipment, consumable, repair and general operation costs are too high
No line of sight into print usage, underutilization or service levels
Power consumption and paper usage stand in the way of sustainability
How We Help You Improve the Return On Your Investment
Consolidate print devices to lower costs and improve energy consumption and sustainability
Proactively manage your print infrastructure to maximize uptime
Track device usage, provide performance updates and uncover improvement opportunities with intuitive dashboards, user portals and reporting
Establish print budgets and allocate costs
Example Results
The University of the District of Columbia (UDC) achieved an 82.96% reduction in print overages, reduced wait times for print services and refocused key print assets
The City of New York reduced print equipment by 51%, increased uptime to 99.8% and saved $58M
Employee Productivity
Employee Productivity
Employee Productivity
Office and Mobile Workflow Automation
How do you create a better workplace for an evolving and mobile workforce?
Xerox® Managed Print Services automates processes to improve productivity and the employee experience in the office and on the go.
What Your Challenges Are
Untamed paper-based processes reduce productivity and increase the potential for mistakes
Mobile and remote workers need secure, flexible print, scan and storage capabilities
Employees want the same digital experience in and out of the office
How We Help You Create Workflow Automation
Identify paper-intensive workflows and replace them with automated ones
Scan paper-based information directly into business applications
Create searchable digital files that can be accessed and printed in the office or on the go
Empower mobile employees with services that can be accessed anywhere, anytime
Example Results
Morrell Group, a full-service automation controls design and engineering services organization, stored more than 1,000,000 documents digitally and achieved 25% cost reduction
Family Services of Toronto digitized 100 years of paper records for easy access and efficient retrieval
Information Security
Information Security
Information Security
Data, Document, & Device Security
How do you stay safe from evolving external and internal security threats?
Xerox® Managed Print Services uses a comprehensive approach to security to prevent breaches, detect attacks and protect your documents, devices and data.
What Your Challenges Are
Hacking incidents and cyberattacks are constantly evolving and increasing
With more connected devices than ever before, endpoints such as printers are often an overlooked vulnerability
Simple mistakes such as leaving documents at the printer can expose sensitive information
How We Help Secure Your Data, Documents, and Devices
Ensure every printer on your network complies with security policies using automated monitoring and remediation
Automate your response to cyberthreats with integrated print security technologies from Trellix and Cisco
Send automatic alerts of unauthorized disclosure of data and content
Release print securely only after a user authenticates at a printer
Why Xerox
Xerox is the only company to receive security authorization from FedRAMP for cloud-based managed print services, an element of Xerox® Managed Print Services
The most security-minded businesses and governments choose Xerox:
10/10 Top Global Banks
10/10 Largest Universities
All 50 U.S. State Governments
External partnerships with best-in-class security experts like Trellix and Cisco bolster protection of documents and data
FAQs About Managed Print Services
How does Xerox MPS address fleet management and security?
How does Xerox MPS address fleet management and security?
How does Xerox MPS address fleet management and security?
We proactively manage your hybrid fleet by monitoring device status to streamline the incident process, handle supplies management, collect meters and provide security services — all from the same set of solutions. Our scalable tool suite can connect to a third-party Help Desk, such as ServiceNow, as well as back-office systems.
How do Managed Print Services advance sustainability?
How do Managed Print Services advance sustainability?
How do Managed Print Services advance sustainability?
Xerox MPS helps you shrink your carbon footprint across your print infrastructure, starting with assessing and optimizing your print infrastructure to reduce waste and energy consumption. With our expertise and support, you can make a positive impact on the environment, demonstrating your commitment to sustainable and socially responsible business practices.
Does Xerox MPS help employees work more efficiently?
Does Xerox MPS help employees work more efficiently?
Does Xerox MPS help employees work more efficiently?
Yes, simplifying repetitive tasks is a primary goal of Managed Print Services and often appreciated by employees who would rather spend time on more impactful projects. Automating everyday work, making it easy to digitize documents and processes, and accessing our library of apps and workflows can assist in everything from document intake to translation, returning valuable time to your employees.
Industry Recognition
Leader in Quocirca's MPS Cloud Print Services, 2024 Report
Quocirca named Xerox a Leader in its Managed Print Services Cloud Print Services 2024 Report over all competitors in the industry in strategic vision & completeness of service for our cloud-based device management, print management and productivity tools.
Xerox named a Leader in Quocirca's Print Security 2023 Landscape Report
Xerox named a Leader in IDC MarketScape: Worldwide Cloud MPS Hardcopy 2022 Vendor Assessment.
Xerox Wins Keypoint Intelligence — Buyers Lab, Inc. (BLI) Pacesetter Award 2022–2023 for Comprehensive Managed Print Services Programs
Customer Success Stories
UDC Saves with Xerox
See how this university is using resources more strategically with Xerox® Managed Print Services.
National Bank of Bahrain Case Study
Discover how Xerox helped the National Bank of Bahrain to optimize its print management. Read on to find out more about the managed print solutions used.
Unboxing Opportunities
See how we used apps to streamline order picking and packing and deliver huge savings for Morrell Group.
